The Crabtree Swim Club Swim Machine would like to welcome Black Horse Run to our pool on Tuesday, June 25th. We're looking forward to a great swim meet! At the end of this email you'll find some detailed information to share with your parents, coaches, and swimmers in advance of the meet. I have CC’ed my TSA Partner Dutchie Sexsmith on this email as well.

Anna Lewis is our head coach and can be reached at (919) 561-0299 or [email protected]. Please pass it on to your coaches. We've found that connecting our respective coaches before the meet can help things go smoothly. Our Meet Administrator is Oliva Hare and can be reached at (919) 841-7241 or [email protected].

After going through the information below, if you have any questions or concerns, please let me know.

Regards,

Kelly Pittman and Dutchie Sexsmith

TSA Reps, Crabtree Swim Machine

KP (919-818-7326) DS (919) 597-9832

*****

Location

3305 Fairhill Dr. Raleigh, NC 27612

Map

Parking

Our team families park on the street and walk down to the pool. We save the gravel parking lot for our visiting team. There is some additional parking on the grass up the hill from our pool.

Set Up at Pool

When you enter the pool, your team’s designated area is to the left of the pool. Some tables and lounges will be available there. Poolside seats will be available for each team, but seating is limited, so please encourage your families to bring chairs.

Pool

We have a 6-lane pool with semi-permanent lights and NO starting blocks. The corners of our pool are rounded so we place a marker on the straightest part for the swimmers to touch.

Warmups

Your team warmups will begin at 5:30pm.

Timing

We're using paper and stopwatches for timing this season. Please bring your own stopwatches if you can. Just in case, we will have enough stopwatches for two timers per each of the six lanes (plus two more for the Head Timer). We request you provide 6 volunteer timers from your team.

Meet Management

We will have our team's lineup set and ready to merge by midafternoon Monday and ask that your team does the same. We intend to lock and build the meet on Monday evening. At that point, we'll check with your team to see if everything seems correct and to look at options to fill any gaps with respect to lane assignments.

We'll print out the Place Judge report, all timer sheets and two heat sheets, one for your Clerk of Course and one for your kid pusher. If you think that you'll need additional heat sheets, just let me know and we should be able to print them for you. We'll also print Deck Change forms in case we need them. Additionally, let's plan on a Clerk of Course meeting on Tuesday at 5:15pm to go over any deck changes. Hopefully, this timeline works for your team. If not, we can discuss alternatives.

We plan to enter all times (for our designated lanes, plus OOF Judge data, etc.) on deck during the meet via Meet Maestro. We've learned that assigning a unique number ID to each swimmer on our roster makes it easier to accomplish this. In addition to our Meet Administrator, we plan to have another volunteer helping with data entry.

Officials Meeting

The officials meeting (for volunteers other than the Clerks of Course) will be held at 5:45pm near the entrance to the bathrooms. (In particular, I think the OOF Judges should meet and coordinate how they'll fill out the Place Judge form on scoring heats.)

Concessions

We will have Marco’s pizza, Chic-Fil-a sandwiches and nuggets, snacks, candy, and drinks for sale (cash, credit cards & Venmo accepted). You are welcome to bring your own coolers as well.

Misc Admin

Our baby pool and playground will be closed, and our volleyball court will be roped off to keep swimmers off the sand court.

Extra Heats

Mostly in the interest of time, we do not plan to allow the 6 and unders to swim a butterfly heat. Having said that, we would consider having it if your team is interested. Please let us know if you'd like to include 6&U butterfly in the meet.

Please contact me or Dutchie with any questions. We will both be the reps on-deck Tuesday evening, but feel free to contact us between now and then.